How to Keep Documents Safe in a Self Storage Unit?
Business owners are well aware of the fact that document storage is an essential part of running a business even in this digital era. If you wish to avail a self storage service for protecting your documents, then you must first know how to pack your documents. Keeping detailed tax records and other legal paperwork can help resolve litigation or other major issues. All of these documents require storage space. Sometimes lack of ample space for personal documents at home pushes a businessman to store documents offsite in a mini storage unit.
Carefully prepare and pack your documents:
One should not just throw documents in a box and stick them in storage. Proper assessment of these documents is required if you want them to be in a good condition after storage. Organize the documents in files or folders alphabetically. Once the files are properly boxed or filed away, you can store them.
Control access:
Limit access to your documents. Only allow employees to enter when it’s needed. For those employees who do need access, you should consider requiring a sign-in or sign-out sheet. This will help you keep track of who has entered the unit, what they removed, and whether or not it’s been returned. Last but not least, don’t share access codes via email or text.
Store documents in a climate-controlled unit:
Hot and humid rooms are not an appropriate environment for document storage. The facility you choose must offer climate-controlled storage units for protection of documents. Documents are protected from extreme temperature changes and humidity levels.
Store them in a secure location:
While most locations available through self-storage advisors are secure. There is a list you can use to assess the security of a facility. Check whether there is an electronic gate to access and does it require a pin or entry card. Is access to your floor restricted or does the storage unit have an alarm system or is the unit covered with video surveillance.
